• 4-minute read
• 19th March 2018

Writing Tips: Word Variation

Do you ever find yourself using the same word over and over? Writing this blog, for example, we sometimes find ourselves overusing the word ‘word’. It’s hard not to when you’re trying to come up with useful words to talk about other words (and Microsoft Word)! Word, word, word, word…

Apologies for that. Sometimes the repetition gets to us. As such, it’s a good idea to vary the language you use sometimes. And on that note, try keeping the following tips on word variation in mind.

When to Vary Your Words

Generally, a bit of repetition is fine. In academic writing, for example, consistent terminology is vital for clarity. So you shouldn’t vary key technical terms. But you may want to vary your word choice if:

• You find yourself overusing common words, such as ‘however’ or ‘because’.
• Using the same word repeatedly affects how your writing flows.
• You want to add some linguistic flavour or a stylistic flourish.

Using Word Variation Effectively

Word variation is easiest while editing your work, so don’t worry about it too much during the first draft of a document. However, when you go back through what you’ve written:

• Keep an eye out for words that pop up repeatedly.
• Try switching a few of them out for synonyms.
• Read out passages out loud to see how well they flow.
• Don’t be afraid of reusing shorter words (there’ll always be multiple ‘ands’ and ‘buts’ in a document of any length).

One case where you might want to vary your words is when the same term occurs twice in the same sentence or in successive sentences. For example:

Cats were first domesticated 7,000 years ago, and the Ancient Egyptians worshipped cats.

Having ‘cats’ repeated at the start and end of this sentence is not ideal, so we’d want to edit accordingly. This could be as simple as using the pronoun ‘them’ instead. If you wanted something more exotic, however, you could say:

Cats were first domesticated 7,000 years ago, and the Ancient Egyptians worshipped these furry felines.

This has a very different feel to it, too, so you can see how word variation can affect your writing.

The Peril of Elegant Variation

Varying terminology too much is known (sarcastically) as ‘elegant variation’. This means using variations of a term for no good reason, which can make your writing harder to follow or introduce ambiguity. So be careful!

In addition, many authors warn against varying the word ‘said’ too much in fiction. If you’re introducing dialogue, ‘said’ is fine most of the time. You can use other terms to show how something was said (e.g. ‘shouted’ or ‘whispered’), but this should be done sparingly.

Beware the Thesaurus!

If you’re using a thesaurus or the ‘Synonyms’ function in Microsoft Word to vary your words, be careful! These are brilliant resources if used correctly, but they can cause problems.

In this post, for example, we’ve used the word ‘word’ a lot. But this term has several meanings, so not all the alternatives in a thesaurus will work.

You can see this if you right click ‘word’ in a Microsoft Word document, as the synonyms listed will include ‘chat’ and ‘conversation’. However, neither of these would fit if you were using ‘word’ to refer to a unit of language.

Consequently, it’s vital that you check the meanings of unfamiliar terms before using them. And once you’ve written your document, don’t forget to have it proofread to make sure it’s error free.