The comment tool in Microsoft Word makes it easy to take notes while planning an essay. Furthermore, proofreaders use comments to give feedback on a document, so don’t be surprised to find a few in yours if you use our services!
Either way, it’s important to understand how this nifty feature works.
There are three ways to add a new comment. In each case, you start by highlighting the text you want to comment on with the cursor. Next, you should:
Inserting a comment.
The contextual menu.
The new comment will then appear in the right margin of your document. To write your note, simply click the comment and type.
Comments can be displayed as either small speech bubbles or in full. You can switch between these by clicking ‘Show Comments’ in the ‘Review’ tab.
The minimised speech bubbles are helpful if your document has many comments as they are less distracting. Simply click on a bubble to show what it says.
The ‘Show Markup’ menu (also in the ‘Review’ tab) provides yet more control, allowing you to hide comments completely or only show those left by specific people.
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In the ‘Comments’ section of the ‘Review’ tab, the ‘Next’ and ‘Previous’ buttons let you quickly navigate between comments without missing any.
You can also mark a comment as read or reply to a specific comment:
Done!
Replying to a comment.
The simplest way to delete a comment is by right-clicking it and selecting ‘Delete Comment’. Alternatively, you can use the ‘Delete’ button in the ‘Review’ tab.
Once you’ve finished a document, you can delete every comment at once by selecting ‘Delete All Comments in Document’ from the dropdown menu under the ‘Delete’ button.
But be careful when doing this! If you save the document once comments are deleted, they’re gone for good, so this should only be used after a thorough final proofread.
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