Many university style guides specify using double line spacing because it gives space for markers to write feedback on your finished essays and makes them easier to read than when text is in cramped paragraphs.
Knowing how to adjust this setting in Microsoft Word is also valuable outside of academia, since it allows you to format documents professionally and attractively. As such, we’ve prepared this simple guide on how to set line spacing in Microsoft Word.
Line spacing is the gap between lines within a paragraph (distinct from paragraph spacing). In the era of the typewriter, double spacing was used so that writers could make corrections on the go, but nowadays it’s more a matter of clarity and readability.
Microsoft Word comes with a number of predefined spacing settings. The most common are single (1.0), one-and-a-half lines (1.5) and double (2.0).
Thankfully, adjusting these settings is easy (the following applies to Word 2007 onwards):
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To select double spacing, click ‘2.0’ in this menu (if you want to further customise spacing, click on the ‘Line Spacing Options’ button).
If you find yourself needing to adjust the spacing regularly in your work, you could save time by using Microsoft Word’s keyboard shortcuts. For line spacing, the shortcuts you’ll need are:
If you’re using these shortcuts, double spacing your document becomes even simpler:
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